Criteria for evaluating quality and performance of institutional repositories utilization

The purpose of the study is to develop criteria for evaluation of institutional repository (IR) utilization quality and performance. Based on the content analysis of documentary sources and study of the websites of Russian research and academic institutional repositories, the key challenges of their utilization are investigated, i. e. copyright issues, accessibility, acquisitions consistency, metadata completeness and entry correctness, information search difficulties, etc.

Meanwhile, the study findings evidence on imbalanced policies of repository management: IR providing open access (OA) to the limited range of documents with minimum search instruments vs. IR with OA to all the contents with the widest functionality.

The analysis of IR drawbacks against the efficiency factors enabled to develop criteria to evaluate the quality and performance of repository utilization. The following success indicators are specified: reliability, comfort, transparency, materials accessibility, etc.

Implementation of the proposed methodology will allow to define vectors of IR performance improvement.

1. Stukalova A. A. Funktcionalnye vozmozhnosti repozitoriev vuzov uchastneykov programmy«Prioritet-2030» // Trudy GPNTB SO RAN. 2022. № 2. S. 36–47. DOI 10.20913/2618-7515-2022-2-36-47.

2. Mikheenkov A. V. Samoarhivirovanie i otkrytye repozitorii : metodicheskie rekomendatcii. Moskva : Vashe tcifrovoe izdatel`stvo, 2018. 28 s.

3. Balutkina N. A., Stukalova A. A. Institutcionalnye repozitorii v Rossii i za rubezhom: obzor publikatcii` // Bibliotekovedenie. 2022. T. 71, № 2. S. 193–206.

4. Morris D. EdSpace an Educationally Focussed Repository for the University of Southampton // University of Southampton. URL: https://www.ecs.soton.ac.uk/research/projects/450 (data obrashcheniia: 01.11.2025).

5. Hughes C. A. eScholarship at the University of California: A Cas e Study in Sustainable Innovation for Open Access // New Library World. 2004. Vol. 105, No. 3–4. P. 118–124. DOI 10.1108/03074800410526749.

6. Proulx E. New Look Enhanced Services for eScholarship. December 03, 2009 // University of California, Santa Cruz. URL: https://news.ucsc.edu/2009/12/3428.html (data obrashcheniia: 14.11.2025).

7. Smith M. DSpace: An Institutional Repository from the MIT Libraries and Hewlett Packard Laboratories // Proceedings of the 6th European Conference on Research and Advanced Technology for Digital Libraries. 2002. P. 543–549. DOI 10.1007/3-540-45747-X_40.

8. Dudnikova O. V., Bogomolov A. A. Tcifrovoirepozitorii Iuzhnogo federal`nogo universiteta v nauchnom i uchebnom prostranstve vuza // Nauka i nauchnaia informatciia. 2021. T. 4, № 3. S. 82–93. DOI 10.24108/2658-3143-2021-4-3-82-93.

9. Mishanina M. B., Petrova O. V. Biznes-protcessyintegratcii elektronnogo kataloga biblioteki i repozitoriia Samarskogo universiteta // Elektronnye biblioteki. 2020. T. 23, № 5. S. 963–969.

10. Romanova I. M. Repozitoriiotkrytogo dostupa Instituta vulkanologii i seismologii DVO RAN: printcipy sozdaniia i opy`t realizatcii // Vestneyk KRAUNTC. Seriia: Nauki o Zemle. 2013. № 2 (22). S. 78–90.

11. Repozitorii NGPU // Novosibirskii gosudarstvennyi pedagogicheskii` universitet. URL: https://repo.nspu.ru (data obrashcheniia: 01.11.2025).

12. Stukalova A. A. Institutcionalnye repozitorii rossiiskikh organizatcii: sravnitelnyi` analiz // Bibliotekovedenie. 2023. T. 72 (4). S. 319–331. DOI 10.25281/0869-608X-202372-4-319-331.

13. Zaharova G. M. Upravlenie avtorskimi pravami pri sozdanii repozitariev otkrytogo dostupa // Nauchnye i tekhnicheskie biblioteki. 2011. № 9. S. 60–70.

14. Lyte V., Jones S., Ananiadou S., Kerr L. UK Institutional Repository Search: Innovation and Discovery // Ariadne: Web Magazine for Information Professionals. 2009. URL: https://www.ariadne.ac.uk/issue/61/lyte-et-al (data obrashcheniia: 01.11.2025).

15. Goncharov M. V., Kolosov K. A. Analiz metadannykh rossiiskikh repozitoriev otkrytogo dostupa po nauchno-tekhnicheskoi tematike s tceliu ikh ispolzovaniia v sisteme edinogo otkrytogo arhiva informatcii GPNTB Rossii // Nauchnye i tekhnicheskie biblioteki. 2021. № 12. S. 15–28. DOI 10.33186/1027-3689-2021-12-15-28.

16. Stukalova A. A. Problemypolnoty i korrektnosti vvoda metadannykh v repozitoriiakh rossiiskikh obrazovatelnykh organizatcii// Nauchnye i tekhnicheskie biblioteki. 2025. № 1. S. 98–119. DOI 10.33186/1027-3689-2025-1-98-119.

17. Koviazina E. V. Repozitoriinauchnykh publikatcii: problemy obmena dannymi // Science Online: elektronnye informatcionnye resursy` dlia nauki i obrazovaniia : 19-ia Mezhdunar. konf. (Andorra, 17–24 ianv., 2015 g.). Moskva, 2015. URL: arbicon.ru›conference/media...ARBICON...Kovyazina.ppt (data obrashcheniia: 01.11.25).

18. Koviazina E. V. Korporativnye repozitorii nauchnykh publikatciii problemy obmena dannymi // Trudy GPNTB SO RAN. 2016. № 10. S. 288–292.

19. Asadi S., Abdullah R., Yah Y., Nazir S. Understanding Institutional Repository in Higher Learning Institutions: A Systematic Literature Review and Directions for Future Research // IEEE Access. 2019. Т. 7. P. 1–24. DOI 10.1109/ACCESS.2019.2897729.

20. Koviazina E. V. Arhiv otkrytogo dostupa kak sredstvo prodvizheniia nauchnykh publikatcii// Informatizatciia obrazovaniia i metodika elektronnogo obucheniia : materialyI Mezhdunar. nauch. konf. v ramkakh IV Mezhdunar. foruma «Chelovek, semia i obshchestvo: ist. i perspektivy` razvitiia» (Krasnoiarsk, 27–30 sent. 2016 g.). Krasnoiarsk, 2016. S. 134–139.

21. Rozhdestvenskaia M. Iu. Repozitoriikak realizatciia idei otkrytogo dostupa k nauchnym publikatciiam: podhody` k classifikatcii // Bibliosfera. 2015. № 2. S. 86–94.

22. **Volkova L. M., Kreimer A. S.** Institutcionalnyi repozitoriidlia ucheta rezultatov nauchnykh issledovanii (chast1) // Nauchnyi` zhurnal KubGAU. 2014. № 97. URL: https://cyberleninka.ru/article/n/institutsionalnyy-repozitoriy-dlya-ucheta-rezultatovnauchnyh-issledovaniy-chast-1 (data obrashcheniia: 10.09.2025).

23. Stukalova A. A. Repozitorii issledovatelskikh dannykh v Rossii i za rubezhom // Upravlenie naukoi`: teoriia i praktika. 2024. T. 6, № 4. S. 122–142. DOI 10.19181/smtp.2024.6.4.7. EDN: TNIPPN.

24. Vasileva N. V. Otkrytoe programmnoe obespechenie dlia organizatcii repozitoriia // Nauchny`e i tekhnicheskie biblioteki. 2023. № 3. S. 102–119. DOI 10.33186/1027-36892023-3-102-119.

25. Yee K.-P., Swearingen K., Li K., Hearst M. Faceted metadata for image search and browsing // Conference: CHI '03: Proceedings of the SIGCHI conference on Human factors in computing systems, Ft. Lauderdale, FL. 2003. DOI 10.1145/642611.642681. URL: https://www.researchgate.net/publication/228057994_Faceted_metadata_for_image_search_and_ browsing (data obrashcheniia: 12.11.2025).

26. Zuikina K. L., Sokolova D. V., Skalaban A. V. Elektronnye biblioteki v Rossii. Tekushchii status i perspektivy` razvitiia. Moskva : Vash format, 2017. 120 s.

27. Hyun Hee Kim, Yong Ho Kim . Usability study of digital institutional repositories // The Electronic Library. 2008. No. 26 (6). P. 863–881. DOI 10.1108/02640470810921637.

28. Kim J. Finding Documents in a Digital Institutional Repository: DSpace and Eprints. URL: http://eprints.rclis.org/6964/1/Kim_Finding.pdf (data obrashcheniia: 12.11.2025).

29. Nilsen Ia., Loranzher Kh. Web-dizain: udobstvo ispolzovaniia web-saitov. Moskva : Vil`iams, 2007. 368 s.

30. Stukalova A. A. Ocenka nauchnoiznachimosti kontenta repozitoriev otkrytogo dostupa // Bibliotekovedenie. 2024. T. 73, № 1. S. 33–48. DOI 10.25281/0869-608X-2024-73-133-48.

31. Stukalova A. A. Platformydlia integratcii resursov otkrytogo dostupa nauchnykh i obrazovatelnykh uchrezhdenii // Upravlenie naukoi`: teoriia i praktika. 2024. T. 6, № 2. S. 168–187. DOI 10.19181/smtp.2024.6.2.12. EDN OSKORH.